Welcome to the Interlink Privacy Notice
This information has been produced to help you understand everything you need to know about the way Interlink collects, uses, and shares personal data, what your legal rights are and how to exercise them.
We hope you’ll take some time to read this document; we’ve tried to keep it all as simple as possible and to avoid jargon, and we’ll make our best efforts to keep you informed if there are any changes to the way we process your personal data in the future.
Interlink takes its responsibility for protecting your data very seriously and we do advise you get to know our practices. If there’s anything here you don’t understand, or if you want to ask any questions, please feel free to contact us.
Who is the Data Controller?
We are Interlink Online Limited.
Registered address: Wework, St. Helen’s Place, London, EC3A 6DG
Registration number: 11305441
In this document Interlink, may be referred to as “we”, “us”, or “our”.
What kinds of Personal Data does Interlink Process?
Interlink collects personal data for various purposes; with that in mind we have created a list of the types of personal data that we may collect, either directly from yourself or from other sources, in order to achieve those purposes.
The kinds of personal data we may collect include:
|
Customer / Client |
Name, address, telephone. Email, job title |
|
Professional Contact |
Name, address, telephone. Email, job title |
|
Supplier / Trader |
Name, address, telephone. Email, job title, financial data |
|
Partners |
Name, address, telephone. Email, job title, financial data |
What are the reasons Interlink collects Personal Data?
Fulfilling Contracts and Legal Obligations
Interlink uses personal data firstly to fulfil any contractual obligations that exist between us and yourself. Where we request personal data be provided to enter, or meet the terms of any such contract, you will be required to provide the relevant personal data or we will not be able to deliver the goods or services you want. In such cases the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.
We are required by law to process personal data for purposes relating to our legal obligations, these include:
To provide for our financial commitments, or to relevant financial authorities.
To comply with regulatory requirements and any self-regulatory schemes.
To carry out required business operations and due diligence.
To cooperate with relevant authorities for reporting criminal activity, or to detect and prevent fraud.
To investigate any insurance claims, claims of unfair dismissal, claims of any kind of harassment or of discrimination, or any other claim whereby the organisation may have to defend itself.
Legitimate Interests
Interlink may process Personal Data for any of the following purposes, which are considered to be within our legitimate business interests:
To provide goods and services where it has been requested,
To inform customers of goods and services we provide, our newsletter or offers that may interest them,
To send notification on subjects to individuals who have asked to be kept informed,
To invite people to participate in research in fields and disciplines they are interested in,
To improve the quality of the services we offer, and to better understand customers’ needs by requesting feedback, or reviews of the services provided, or sending survey forms,
To recognise when people re-engage with our organisation,
To allow the organisation to support and maintain our products in active service,
To provide reference information to third party organisations when necessary,
To protect the organisations assets
Where does Interlink obtain Personal Data from?
We will collect personal data directly from you in various ways. This could include when you complete an online form, or if you provide the data directly to a representative of Interlink. We may receive your personal data indirectly from a client or a partner who has collected it from you first. We also collect some personal data from publicly accessible sources.
Who will Interlink share your Personal Data with?
To achieve the above stated purposes for which we process your personal data, we may have to share your personal data with certain third parties. We shall make all reasonable efforts to ensure that any third-party we share your personal data with is also compliant with data protection law.
The kinds of third parties we may share your personal data with support our business activities and include:
- IT provider
- Marketing tools
- Data Management and Exchange platforms
- Electronic signature & agreement platform
Where will Interlink send your Personal Data?
As a part of our standard business practices, we may transfer your personal data to organisations based in countries that have not been granted an adequacy decision under the UK or EU General Data Protection Regulation.
Where data is transferred to such countries, we shall ensure that specific safeguards or derogations have been established.
These might include where the data transfer is necessary in order to fulfil a contract between us and yourself, where we have received your specific consent after having made you aware of any risks involved, or where contracts are in place between us and the third-parties involved that ensure the recipient organisation has a suitable standard of data protection in place.
How does Interlink protect your Personal Data
We take information security very seriously at Interlink and have invested a lot of resource in designing and implementing our Information Security Management System (ISMS) in order to safeguard the confidentiality, integrity and availability of your personal data.
At Interlink, we have a security and privacy by default mindset. The following is ingrained into the Interlink culture:
- Risk based approach – every decision we make around privacy and security measures is based on a risk assessment
- Security and Privacy by design – security and privacy are baked into each business activity at the very beginning
- Encryption at rest and in transit – we encrypt your personal data whilst it is stored on our servers and when we transfer it to third parties. We also instruct our third parties to adopt the same principle
- Principle of least privilege – all of our systems are configured to only permit our team the necessary access they need to fulfil their job roles
- Contractual arrangements with third parties handling data on our behalf
How long will Interlink keep your Personal Data?
We will keep your personal data only for as long as required to achieve the purposes for which it was collected, in line with this privacy notice. The following criteria are what determine the period for which we will keep your personal data:
Until we are no longer required to do so to comply with regulatory requirements or financial obligations.
Until we are no longer required to do so by any law we are subject to.
Until all purposes for which the data was originally gathered have become irrelevant or obsolete.
Until it has been requested that we no longer process the data and that it is erased; in some cases, where there is a remaining relevant or legal reason why we are required to keep this data, we may opt to restrict the amount of processing being conducted to what is absolute necessary rather than erase it.
Your Marketing Preferences
We use your contact details to send you updates about our activities, products, services, and relevant offers in accordance with applicable data protection laws. You can choose to opt out at any time by following the links included in our messages. We will respect your choices and only send marketing communications in line with your stated preferences. If you choose to opt out of marketing, you will be unsubscribed immediate effect. We will retain a record of your preference to ensure that you don’t receive further marketing communications from us.
Your Rights, Our Responsibility
There are several rights granted to you immediately upon providing us with your personal information. We’d like you to know that at Interlink we take your rights seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights. If you wish to exercise any of your rights, please contact the Interlink Data Protection Officer using their contact details at the end of this policy. We will respond to your requests within the timeframes required by applicable data protection laws.
The Right of Access
This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.
The Right to Rectification
This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.
The Right to Erasure
Otherwise known as the ‘right to be forgotten’, this given you the right to request your personal data be deleted.
This is not an absolute right; if you were to request that we erase your personal data, we would erase as much of that data as we could but may have to retain some information if it is necessary. Where we have received a request for personal data to be erased, if it is necessary for us to retain some of that information, we shall communicate this with you and ensure that the remaining data is used only when and where it is absolutely necessary.
The Right to Objection
The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal data you may do so freely.
The Right to Restriction
You can ask us to stop processing your personal data in certain circumstances such as instead of erasure, while we are correcting any mistakes with your personal data or if you need us to retain your data to support a legal claim you are pursuing. We will notify you before we lift any restriction on processing your personal data.
The Right to Complain
We will always try to maintain the highest standards and encourage the confidence our customers and professional contacts have in us as an organisation. If you have a complaint about our use of your personal data, please contact us first and we’ll do our very best to resolve it. If you don’t feel we have adequately resolved your complaint, then you can contact your local data protection supervisory authority. In the U.K. this is the Information Commissioner’s Office (“ICO”) and contact details can be found on the website at https://ico.org.uk/
Who is the Interlink Data Protection Officer?
Ametros Group Ltd
Lakeside Offices,Thorn Business Park
Rotherwas Industrial Estate
Hereford
Herefordshire
England
HR2 6JT
0330 223 2246
dpo@ametrosgroup.com
www.ametrosgroup.com
Interlink Contact Details
Interlink Online Limited
Wework, St. Helen’s Place
London
England
EC3A 6DG
This privacy policy was last updated on 14.05.26
